Effective Date: June 2024
At the University of Eldoret, we are committed to protecting the privacy of our staff and the users of our website. This Privacy Policy explains how we collect, use, store, and share personal data provided in staff profiles, in compliance with the Kenya Data Protection Act and other regulations.
1. Scope of the Privacy Policy
This Privacy Policy applies to personal data collected, processed, and displayed in staff profiles on the University of Eldoret website (referred as "Website").
2. Personal Data Collected
The staff profiles on the Website may include the following personal data:
- Identity Information: Name, titles, accolades, academic qualifications/professions and photograph.
- Professional Information: Areas of specialization, job responsibilities, research interests, and work history.
- Publications: Research papers, articles, book chapters, books, and other authored works.
- Contact Information: Email address, office location, and telephone number (as provided by the staff).
- Autobiography: Background details, professional journey, and achievements.
3. Purpose of Data Collection
The personal data displayed in staff profiles is collected for the following purposes:
- To showcase the academic, professional, and research contributions of university staff.
- To facilitate professional networking and collaboration.
- To provide accurate information to stakeholders, including students, partners, donors, and the public.
- To support official university operations and communication.
4. Legal Basis for Data Processing
The processing of staff profile data is based on the following:
- Consent: Staff provide data for their profiles voluntarily.
- Legitimate Interest: The university's interest in promoting transparency, professionalism, and academic engagement.
- Compliance: Adherence to legal obligations under the Kenya Data Protection Act.
5. Data Storage and Security
The University of Eldoret implements industry-standard security measures to protect personal data, including:
- Secure servers and encrypted databases to store profile data.
- Access controls to limit unauthorized access to profile data.
- Regular security audits and updates to our systems.
6. Data Sharing
Personal data in staff profiles may be shared with:
- Internal University Departments: For operational and administrative purposes.
- External Stakeholders: Limited to publicly available information for research, collaboration, or educational purposes.
- Third Parties: Only as required by law or with explicit consent from the staff member.
- The university does not sell or trade personal data.
7. Staff Rights
Under the Kenya Data Protection Act, staff members have the following rights regarding their data:
- Access: Request access to their personal data displayed on the Website by logging in to the website using only institution email.
- Correction: Request updates or corrections to inaccurate or incomplete data by logging in to the website and updating them individually.
- Erasure: Request removal of their profile data from the Website.
- Objection: Object to the use of their data for specific purposes.
- Requests can be made by contacts provided below.
8. Retention of Personal Data
Staff profile data is retained for as long as it is relevant to the purposes stated above. When a staff member leaves the university or requests the removal of their profile, their data will be archived or deleted in accordance with our data retention policies and Kenya Data Protection Act.
9. Cookies and Tracking
The Website may use cookies or similar technologies to enhance user experience. Cookies do not collect personal data from staff profiles.
10. Amendments to Privacy Policy
University of Eldoret reserves the right to update this Privacy Policy periodically. Changes will be communicated on the Website, and continued use signifies acceptance of the updated policy.
11. Contact Information
For inquiries or concerns regarding this Privacy Policy, please contact:
Email: info@uoeld.ac.ke, vc@uoeld.ac.ke
Phone: +254(0) 788 232 004, +254(0) 740 354 966